Accommodation

The Congress Organisers have made reservations at a number of local hotels for you to access during your stay in Melbourne. To take advantage of these discounted rates, you are required to complete the accommodation section in the online Congress registration form.

Accommodation may be limited and allocation will be strictly on a first-come first served basis.

Please note: Due to the AFL Grand Final occurring in close proximity to the end of the Congress, surcharges may apply. Please carefully read the Terms and Conditions text listed at each hotel for information on surcharges that may occur for delegates wishing to stay on on Friday 30 September and Saturday 1 October 2016.

Hilton Melbourne South Wharf (5 Star Rating)


Hilton

2 Convention Centre Place, South Wharf, Melbourne
+61 3 9027 2000
Hotel Website 
Approximately 1 minute walking distance from the Melbourne Convention and Exhibition Centre, connected by internal walkway

King Hilton Guestroom: $299.00 per night

Please note: A surcharge of $150.00 applies on Friday 30 September and Saturday 1 October 2016 due to the AFL Grand Final.

Room rates quoted are per room per night and include WiFi internet access along with entrance to the gym and swimming pool. A full buffet breakfast is served daily at $27.00 per person (ASC discounted rate) which can be charged to your room by the hotel. Please note that the check in time is 3:00pm and the check-out time is 11:00am.

Cancellations made within 45 days prior to the check in date will incur the first night’s accommodation as the cancellation fee. Cancellations made 45 days or less prior to the check in date, or early departures or no-shows will incur a calculation fee that is equivalent to 100% of their full stay.

Crowne Plaza Melbourne (4 Star Rating)


CrownePlaza

1-5 Spencer Street, Melbourne
+61 3 9648 2777
Hotel Website
Approximately 9 minutes walking distance from the Melbourne Convention and Exhibition Centre

Standard Room: $250.00 per night

Please note: Guests wishing to book accommodation at the Crowne Plaza will be required to fully pre pay their accommodation costs due to hotel policies.

Please also note: A surcharge of $100.00 applies on Friday 30 September and Saturday 1 October 2016 due to the AFL Grand Final.

Room rates quoted are per room per night and include WiFi internet along with access to the fitness centre and swimming pool. Please note that the check in time is 2.00pm and the check-out time is 11.00am.

Cancellations made within 31 days prior to the check in date will incur the first night’s accommodation as the cancellation fee. Cancellations made 30 to 1 days prior to the check in date, or early departures or no-shows will incur a calculation fee that is equivalent to 100% of the booking period.

Crown Metropol (5 Star Rating)


CrownMetropol

8 Whiteman Street, Southbank, Melbourne
+ 61 3 9292 6211
Hotel Website
Approximately 6 minutes walking distance from the Melbourne Convention and Exhibition Centre

Luxe King Room: $295.00 per night, including premium in-room WiFi access

Luxe King Room: $328.00 per night, including one buffet breakfast at Mr Hive Kitchen & Bar and premium in-room WiFi access

Luxe King Room: $361.00 per night, including two buffet breakfasts at Mr Hive Kitchen & Bar and premium in-room WiFi access

Please note: Due to the AFL Grand Final taking place on Saturday 1 October 2016, special event rates will apply for all guests wishing to extend their stay on this night.

Rates are per room per night. A full buffet breakfast is available for non-package room rates at $38.50 per person for Congress delegates. Please note check in is at 2.00pm and check out is at 11.00am.

All cancellations made within 30 days prior to the check in date will incur the first night’s accommodation as the cancellation fee. Accommodation no-shows will incur one night’s accommodation per room.

Oaks on Collins (4.5 Star Rating)


Oaks

408 Collins Street, Melbourne
+61 03  8610 6444
Hotel Website
Approximately 17 minutes walking distance from the Melbourne Convention and Exhibition Centre

Studio Executive Apartment: $174.00 per night

The room caters for a maximum of 3 adults, and a maximum of 2 children but cannot exceed 3 guests in total. Rates are for 2 guests. Extra guests $44 per night. Includes 30 minutes continuous use of free internet per day. Please note check in is from 2.00pm and check out is from 10.00am.

Cancellations made within 30 days prior to the check in date will incur the first night’s accommodation as the cancellation fee. Cancellations made 7 days prior to the check in date, or early departures or no-shows will incur a calculation fee that is equivalent to the full accommodation amount.

MGallery Grand Hotel Melbourne (4.5 Star Rating)


GrandHotel

33 Spencer Street, Melbourne
+61 3 9611 4567
Approximately 11 minutes walking distance from the Melbourne Convention and Exhibition Centre
Hotel Website

Studio Apartment: $209.00 per night
One Bedroom Apartment: $229.00 per night
Deluxe Studio Apartment: $229.00 per night
Deluxe One Bedroom Apartment: $249.00 per night

Please note: A surcharge of $100.00 applies on Friday 30 September and Saturday 1 October 2016 due to the AFL Grand Final.

Rates are per room per night. A full ala carte breakfast menu is available in the restaurant and charged on consumption to your room. Please note check in is at 2.00pm and check out is at 11.00am.

Cancellations made within 31 days prior to the check in date will incur the first night’s accommodation as the cancellation fee. Cancellations made 7 days prior to the check in date, or early departures or no-shows will incur a calculation fee that is equivalent to the room rate for each night that is cancelled or reduced.

Clarion Suites Gateway (4 Star Rating)


Clarion

1 William Street, Melbourne
+61 3 9296 8888
Hotel Website
Approximately 18 minutes walking distance from the Melbourne Convention and Exhibition Centre

Studio Queen/King/Twin: $205.00 per night

One Bedroom Suite: $235.00 per night (Queen plus Double Sofa – Maximum of 3 Guests)

Two Bedroom/Two Bathroom Suite: $400.00 per night (2 x King or 4 x Single plus Sofa Bed – Maximum of 5 Guests)

Room rates quoted are per room per night and include complimentary WiFi or cable internet, complimentary welcome drink/handmade cookies, access to the indoor heated swimming pool, access to off-site gym and discounts off food and beverage at William’s Bar & Café. Please note check in is from 2:00pm and check out time is 11:00am.

Cancellations made within 30 days prior to the check in date will incur the first night’s accommodation as the cancellation fee. Cancellations made less than 30 days prior to the check in date, or early departures or no-shows will incur a calculation fee that is equivalent to the full accommodation amount.

Rendezvous Hotel (4 Star Rating)


Rendezvous

328 Flinders St, Melbourne
+61 3 9250 1888
Hotel Website
Approximately 15 minutes walking distance from the Melbourne Convention and Exhibition Centre

Queen Guest Room: $199.00 per night

Please note: A surcharge of $100.00 applies on Friday 30 September and Saturday 1 October 2016 due to the AFL Grand Final.

Rates are per room per night and inclusive of WiFi internet. A full buffet breakfast is available for $23.50 per person.

Cancellations made within 31 days prior to the check in date will incur the first night’s accommodation as the cancellation fee. Cancellations made 8 days prior to the check in date, or early departures or no-shows will incur a calculation fee that is equivalent to the room rate for each night that is cancelled or reduced.

Accommodation Booking and Deposit
To make a booking, please complete the relevant sections on the online registration form and read the terms and conditions carefully before submitting. Amounts required for each hotel differ. Accommodation bookings will require credit card details as a guarantee. The credit card information entered on the accommodation page are for guarantee purposes only and the actual payment for the accommodation deposit will be combined with the method of payment for the registration in the final stages of processing your registration. The accommodation deposit is equal to one night’s room fee and delegates will be expected to pay the remainder of their accommodation direct with the hotel upon check-in. If full payment is required prior to arrival, please contact the Congress Organisers once you have completed your registration.

Payment must be made to All Occasions Management at the latest by Friday 12 August 2016. If you have any queries regarding your accommodation booking, please contact All Occasions Management, not the hotel.

Arrival Time
Hotel check-in time is 2.00pm unless otherwise specified. If you arrive prior to this time your room may not be available. To guarantee a room for an early arrival you will need to book for the previous night.

Late Arrivals
Please indicate on your booking form, or notify All Occasions Management in writing, if you will arrive at your hotel after 6.00pm on the day of arrival. Failure to do so may result in your room being released. The accommodation deposit will be forfeited should you not arrive on the date you have booked. In this instance, your subsequent night’s accommodation will be cancelled and may be re-sold without notice. In addition you must refer to the hotel’s individual cancellation terms for any additional cancellation fees that may be incurred.

Check-Out
Check out time is strictly 10.00am unless otherwise indicated. Late check-out will result in the hotel’s daily rate being charged.

Rates and Terminology
All rates are in Australian dollars inclusive of GST and are for room only unless indicated otherwise. All rates refer to single, double or twin-share unless otherwise indicated.

Accommodation Alterations and Cancellations
Alterations or cancellation of hotel accommodation must be sent in writing to All Occasions Management, not to the hotel. Cancellations with less than thirty days’ notice may incur a penalty. This is at the discretion of the hotel. Please refer to each individual hotel’s cancellation terms and conditions.

Accommodation Terms and Conditions
The accommodation availability and prices shown are current at this time; however, they are subject to change without notice in accordance with the terms and conditions of each supplier. Simulation Australasia Pty Ltd and All Occasions Management accept no responsibility for any additional costs or inconvenience incurred.

Sponsors

Laerdal Logo
Bohemia Interactive Australia
argon_wc_PANTONE
ASC Logo
ADM Logo
Education
Victorian Government
Thales Logo
Saab logo
Melbourne International Games Week Logo
CSC Logo
Bohemia Interactive Australia
AIE Logo
UTS Logo
Freedom Logo
Calytrix Technologies Logo
ImmersaView Logo